BuyBoard News and Updates

 

BuyBoard Advisory - Purchasing with Federal Funds 

Purchasing through a cooperative or “interlocal contract” satisfies the Texas state law requirement of local governments to seek competitive procurement for the purchase of goods or servicesi. Therefore, you may purchase goods and services from a vendor through BuyBoard under Texas law without having to conduct your own competitive procurement. If, however, you are procuring goods or services through a BuyBoard contract using federal funds, you may have additional requirements under federal law, as explained in this Advisory. These requirements may include, but are not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or, when related to federal grants administered by the U.S. Department of Education, "EDGAR”).

To assist BuyBoard members (“Members”) considering making cooperative purchases using federal funds, BuyBoard is providing this annual Advisory,  which contains general information on purchasing with federal funds as well as general information on BuyBoard’s procurement process.

The BuyBoard Advisory documents, including Appendix A, can be found here:

Federal Funds Advisory 

HB 1295 - Conflict of Interest - Texas Cooperative Only

For contracts entered into on or after January 1, 2016, Texas Government Code Chapter §2252.908 (H.B. 1295) provides that a Texas governmental entity or state agency may not enter into a contract that either (1) requires an action or vote by the governing body of the entity or agency or (2) has a value of at least $1 million, unless the business entity submits a disclosure of interested parties to the governmental entity or state agency. The Texas Ethics Commission (Commission) has adopted a certificate of interested parties form (Form 1295) and adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Information from the Commission regarding the requirements, including rules and filing information, are available on the Commission’s website at the following links:

The Local Government Purchasing Cooperative d/b/a BuyBoard®, as a collective of local governmental entities that have jointly agreed to perform a governmental function or service, is not a business entity under this law. (See, 1 Tex. Admin. Code 46.3(b).) However, BuyBoard vendors may be business entities and may, for certain purchases and contracts from Texas BuyBoard members, be required to file disclosures under Texas Government Code Chapter 2252. It is the responsibility of vendors to determine the applicability of, and comply with, all disclosure laws including Chapter 2252. Disclosures will not be handled by BuyBoard administration.

v. 01.08.2016

Quote Verification Information

If you need a quote verified for contract compliance, please send the request, along with the vendor's quote, to Connie Burkett, BuyBoard Contract Administrator. Quote verification requests may be emailed to connie.burkett@tasb.org. Due to the high volume of quote verification requests, we ask that you allow 48 hours for processing.  Quote verification requests are handled in the order they are received.

Notice to BuyBoard Members

The following vendors’ BuyBoard contracts have been suspended for outstanding BuyBoard service fee balances. So long as the vendors’ contract(s) remains suspended, BuyBoard cannot process purchase orders for these vendors.

Vendor Contract Number Contract Date of Suspension
Brilliant Education 573-18 Instructional Materials & Classroom Teaching Supplies & Equipment 11/14/2018

Changes to PO Submissions

We want to let you know that beginning September 1, 2018, we will no longer be accepting faxes due to internal changes. If you have not already, we ask that you begin sending your information (purchase orders, reports, etc.) to us via email at info@buyboard.com. If you have questions or concerns, please just give us a call. Thank you!

PO Review & Contract Compliance

BuyBoard Staff members review each purchase order we receive, but we need your help in making sure purchase orders are processed correctly. In recent months we have noticed an increase in purchase orders that have been issued for items not awarded to the selected vendor. We can only enter purchase orders for the brands, products, and categories awarded to the selected vendor.

To ensure full contract compliance, it is crucial that members and vendors review the actual award information shown in BuyBoard prior to issuing purchase orders to BuyBoard vendors. It is equally critical that vendors review the actual award information shown in BuyBoard for their company prior to issuing quotes. 

Vendors receiving Request For Quote (RFQ) notifications for items not awarded to their company are asked to use the “No Response” button on the RFQ. This will alert the member that the vendor cannot supply the product(s) requested.

BuyBoard Proposal Schedule

One area that makes the BuyBoard somewhat unique versus other national cooperatives is our initiative to include local and regional vendors in our proposal opportunities. We hope you will help in this effort by communicating to some of the vendors you are familiar with, or are currently using, about these upcoming opportunities to become a part of the BuyBoard cooperative.

The following is the scheduled for upcoming proposals that have due dates from July 2018 thru January 2019. If you have vendors that may be interested, please have them contact us at bids@buyboard.com, or call 800.695.2919. Items marked with (*) are new proposal opportunities.

Proposal Number Proposal Name
590-19 Fueling Systems & Equipment
591-19 General Disaster Recovery & Restoration Services
592-19 Parks & Recreation Equipment, Field Lighting Products
593-19 Sewer Inspection & Cleaning Products

Training Opportunities

The following on-line training dates and times have been scheduled for BuyBoard members who wish to participate. You do not need a BuyBoard user ID and password to attend.

These sessions generally last about an hour, and all staff are encouraged to participate. These sessions provide information on making purchases using BuyBoard contracts, proper purchasing procedures, the RFQ function, and finding products and vendors on the BuyBoard.

Audience Date Time
National (non-Texas) None at this time n/a
Texas ONLY None at this time n/a

To register, please go to https://app.buyboard.com, but do not log in. Click the Training Registration tab near the top of the BuyBoard log-in page. Select the session you would like to attend, and fill out the simple registration information. You will receive a confirmation email upon registering and a reminder email approximately 5 days prior to the training.

Self-Reporting Vendors

BuyBoard is pleased to announce we have a number of vendors who have agreed to report purchases for our members. The vendors on the list below will report completed orders on behalf of our members on either a monthly or quarterly basis.

To ensure proper reporting, BuyBoard members who wish to utilize these self-reporting vendors are advised to contact the vendor(s) to make sure your account is aligned with the vendor's BuyBoard contract(s). Once you have verified your account is aligned with the BuyBoard contract(s), POs should be sent directly to the vendor for processing. Vendor contact information, including primary contact person, phone, fax, and email information for each vendor can be found in the BuyBoard system.

ALL POs SENT DIRECTLY TO SELF-REPORTING VENDORS MUST INCLUDE THE BUYBOARD CONTRACT NUMBER.

Vendor Frequency Contract Name Contract Number States Served
Blick Art Materials Monthly  Instructional Materials, Classroom/Teaching Supplies & Equipment 573-18 All States
Business Interiors by Staples Monthly Furniture 503-16 AZ - LA - NM - TX
Carolina Biological Supply Company Monthly Instructional Materials, Classroom/Teaching Supplies & Equipment 573-18 All States
Carolina Biological Supply Company Monthly Furniture 503-16 All States
E3 Entegral Solutions Monthly Energy Saving Lighting Products 527-17 All States
E3 Entegral Solutions Monthly HVAC Equipment, Supplies, & Installation of HVAC Equipment 552-17 All States
Ferrara's Heating & Air Monthly HVAC Equipment, Supplies, & Installation of HVAC Equipment 552-17 TX (Regions 4, 5, 6, 7 only)
Ferrara's Heating & Air Monthly Trade Services 558-18 TX (Regions 4, 5, 6, 7 only)
Fort Worth Window Cleaning Monthly   Building Maintenance, Repair, & Operations, Supplies & Equipment 577-18 TX (Regions 7, 9, 10, 11, 12, 14 only)
Frey Scientific, a division of Delta Education Monthly Instructional Materials, Classroom/Teaching Supplies & Equipment 573-18 TX
Fuquay Inc Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
G & K Services Quarterly Uniforms 507-16 All States
GovDeals Quarterly Auction Services 541-17 All States
Grainger Monthly Building Maintenance, Repair, & Operations, Supplies & Equipment 577-18 OK - TX
Hubert Company Monthly Food Service Equipment & Supplies 519-16 All States
Hydro Extrusion Delhi LLC Monthly Modular Buildings, Classrooms, & Relocation Services 556-18 All States
ICS Jail Supplies Inc Monthly Correctional & Detention Facility Equipment & Supplies 506-16 All States
Insituform Technologies Inc Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
Jamail & Smith Construction Monthly Job Order Contracting (RS Means) 464-14 All States
Jamail & Smith Construction Monthly Job Order Contracting (Core) 520-16 TX
Knowledge Tree Monthly Instructional Materials & Classroom Teaching Supplies & Equipment 573-18 AR, MS, TN, TX
Lakeshore Learning Monthly Instructional Materials, Classroom/Teaching Supplies & Equipment 573-18 All States
Lakeshore Learning Monthly Athletic, PE & Gymnasium Supplies, Equipment, & Heavy Duty Exercise Equipment 502-16 All States
Lensec - Progressive Systems LLC Quarterly Radio Communications Products 523-17 All States
Liberty Office Products Monthly Office Supplies & Equipment 576-18 All States
Liberty Office Products Monthly Copy/Office Paper & Toner Supplies 528-17 All States
Liberty Office Products Monthly Copier Equipment & Supplies 537-17 All States
M & A Technology Monthly  Technology Equipment, Supplies, Software, Telecom Products, Asset Disposal/Recovery 498-15 All States
McCoy's Building Supply Monthly Building Maintenance, Repair, & Operations, Supplies, & Equipment 577-18 AR - MS - NM - OK - TX (Regions 1, 2, 3, 4, 5, 6, 7, 8, 10, 12, 13, 14, 15, 18, 19, 20)
Michelin North America Inc Monthly Tires, Tubes, Supplies, & Equipment 553-18 All States
Pasco Brokerage Inc Monthly  Food Service Equipment & Supplies 519-16 All States
Perry Office Plus Monthly Awards, Trophies, & Personal Recognition Items 508-16 TX
Perry Office Plus Monthly Copy/Print & Document Management Services 544-17 TX
Perry Office Plus Monthly Custodial Supplies & Equipment 569-18 TX
Perry Office Plus Monthly Office Supplies & Equipment 576-18 TX
Pocket Nurse Monthly First Aid, Emergency Medical, & Athletic Trainer Supplies & Equipment 530-17 MD - MO - NY - NC - OK - PA - SC - TN - TX - VA
PPG Architectural Finishes Monthly Building Maintenance, Repair, & Operations, Supplies & Equipment 577-18 All States
Premier Agendas Monthly Awards, Trophies, & Personal Recognition Items 508-16 All States
Quadex Lining Systems Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
Rene Bates Monthly Auction Services 541-17 All States
Ricoh USA Inc Quarterly Copier Equipment & Supplies 537-17 TX
Sa-So Monthly Highway Safety & Traffic Control Products 534-17 All States
Schaeffer Manufacturing Monthly Automotive Parts, Fluids, Maintenance Equipment, Car & Bus Wash Systems 551-17 All States
School Specialty Monthly Instructional Materials, Classroom/Teaching Supplies & Equipment 573-18 TX
School Specialty Monthly Office Supplies & Equipment 576-18 TX
School Specialty Monthly Athletic, PE & Gymnasium Supplies, Equipment, & Heavy Duty Exercise Equipment 502-16 TX
School Specialty (Furniture) Monthly Furniture 503-16 TX
Sharp Electronics Monthly Copier Equipment & Supplies 537-17 TX
Sharp Electronics Monthly Audio Visual Equipment & Supplies 563-18 TX
SHI Government Solutions Inc Monthly Technology Equipment, Supplies, Software, Telecom Products, Asset Disposal/Recovery 498-15 All States
Soil Express Monthly Parks & Recreation Equipment, Field Lighting Products, & Installation 512-16 AR - LA - OK - TX
Staples Monthly Office Supplies & Equipment 576-18 All States
Staples Facility Solutions Monthly Custodial Supplies & Equipment 569-18 All States
The HON Company Monthly   Furniture 503-16 TX
UniFirst Monthly Uniforms 507-16  AL - AR - GA - KS - LA - MI - MS - NE - NM - OK - TN - TX
Vaught Services LLC Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 Monthly
Vortex Industrial Solutions LLC Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
Vortex Turnkey Solutions LLC Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
Vortex West LLC Monthly Cured In Place Pipe (CIPP) for Pipeline Rehabilitation 555-18 All States
WESCO Chemicals Inc Monthly Water Treatment Chemicals & Pipe Bursting Equipment 526-17 TX (Regions 4, 6, 7, 9, 10, 11, 12, 13, 14, 20 only)
Whirlix Design LLC Monthly Parks & Recreation Equipment, Field Lighting Products, & Installation 512-16 TX (Regions 2, 3, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 20 only)

Vendor Response Documents Available Online

 BuyBoard members can obtain vendor response documents for BuyBoard contracts. Moving forward, response documents for awarded vendors will be available on all new BuyBoard contracts.

Note: Contract documents will, typically, be available on the first active day of each new contract.  

To view or download vendor response documents, please follow the simple steps below. The documents will open as PDF files.

  1. Log in at https://app.buyboard.com.
  2. Click Search by Vendor (left side of the screen).
  3. Select your vendor from the drop-down list.
  4. Select the Contract from the contract drop-down list.
  5. Click the blue Search button.
  6. Click on the underlined vendor name.
  7. Click the PROPOSAL FILES link at the bottom of the page (click to view Vendor Proposal Files Documents). This is the vendor’s response to the BuyBoard RFP.

The PROPOSAL DOCUMENTS link (click to view BuyBoard Proposal Documents) will open the original RFP, as it was posted for vendor response. This document contains all contract terms and conditions. When issued, renewal notices will be found on this page under the Renewal Notice link.

Contract Updates

The proposals listed below have been awarded by our Board.

BuyBoard Contract 579-19, Technology Equipment, Products, Services, & Software

Effective January 1, 2019

The contract contains several categories that include the following:  computer hardware and equipment, products, supplies, software products, telecommunication products, training services.  Awards are based on a discount from catalog or product price list.  Also included in the contract are hourly labor rates for installation and repair services.  

This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors have been awarded:  32 Degree Audio (HUB); 4TellX, LLC; 806 Technologies, Inc.; A&E Office Machines, Inc. (HUB) ; ABLe Communication, Inc. (HUB); Accelerated Technology Laboratories; Access Communications Group (HUB); Ace Technology Partners; ACP Direct; Advantage Imaging Supply; Affiliated Communications; Agular Systems; AISYS Consulting (HUB); AkitaBox; Alamo Classroom Solutions (HUB); Alchemy Technology Group; Alpha Omega Wireless (HUB); Altex Computers and Electronics; AmPem Electronics and Services, Inc.(HUB); Antares Development Corporation; Anywhere Cart; Associated Time & Parking Controls (HUB); Audio Resource Group; Audio Visual Aids (HUB); Automated Financial Systems; Aventis Systems; AVES Audio Visual Systems; Balco Systems; Binyod LLC; Birch Cline Technologies; Black Rock Technology Group; Book Systems; Brainchild; Bulb Inc.; ByteSpeed; Cable Com Inc.; Camcor, Inc.; Capitalize Data Analytics; CCS Presentation Systems (HUB); CDI Computer Dealers Inc.; Centex Technologies (HUB); Central Technologies Inc.; Certica Solutions, Inc.; COMPanion Corporation; Connection Public Sector Solutions; Crystal Communications LTD (HUB); DakTech; Datamatic, Inc.; Delcom Group LP (HUB); DeltaWare Inc.; Dexon Computer; Digital Resources Inc. (HUB); Double Line, Inc.; Earthwalk Communications, Inc.; Edlio, Inc.; EdSight; Education 2000; Education Advanced, Inc.; Education Galaxy; Education Networks of America; EduProject ELL, LLC; Eduthings, LLC; Encore Technology Group; Enterprise Systems Corporation; EST Group, LLC (HUB); Everase Corp.; FireFly Computers; Follett School Solutions, Inc.; Formative Loop; Gaggle.Net, Inc.; Global Asset (HUB); GoEnnounce; GTS Technology Solution, Inc. (HUB); Hayes Software Systems; Helifox Technologies; Howard Technology Solutions; HPI International; IdentiSys, Inc.; Identity Automation, LP; Imagine Learning, Inc.; Industrial Communications (HUB); Infinity Connections, Inc. (HUB); Innovation Network Technologies (HUB); Intech Southwest Services, LLC (HUB); InTouch Receipting Systems; IPM Asset Solutions, Inc. (HUB); iSphere Innovation Partners LLC; iTurity; JC's Digital Office Equipment, LLC; Johnston Technical Services, Inc.; JourneyEd.com; Joy Systems, Inc.; KeyWarden; Koantum, Inc.; Legends of Learning; Liberty Source L.P.; Liberty Technologies, Inc.; LightSail Inc.; Little Sponges (HUB); Lone Star Communications, Inc.; M & A Technology (HUB); Mach B Technologies; Maker Maven; Mangahigh; Mathspace; Mesa Digital; MicroReplay; MNJ Technologies Direct Inc. (HUB); Mo'mix Solutions (HUB); Monsido Inc.; Nationwide Network Technologies; Neopost USA Inc.; Newline Interactive; Nomad Technologies, Inc.; N-Synch Technologies; Nutrislice; NWA3D LLC; One Safe Place (HUB); Optimum Consultancy Services (HUB); OverDrive, Inc.; Pathway Communications (HUB); PCM Gov, Inc.; PCnet; PCS Revenue Control Systems; PeopleAdmin; Perry Weather Consulting Inc.; Pitsco Education; Precision Micrographics & Imaging (HUB); Presentation Solutions; Prime Systems (HUB); PrintCube Inc.; ProComputing Corporation; Prologic Technology Systems, Inc.; Rally! Education; Raptor Technologies, LLC; ReadyRosie; Reasoning Mind, Inc.; Records Consultants, Inc.; Repair Center, LLC; Romeo Music LLC; Save Techs (HUB); SchooLinks; SchoolStatus; Sciens LLC; Minds, LLS (HUB); ScoreVision, LLC; Screen Surgeons; Secured Mobility, LLC (HUB); Sentinel Intrusion Prevention Systems; SHI Government Solutions Inc. (HUB); Shipcom Wireless, Inc. (HUB); Sibme; Sideline Power, LLC; Smart Group Systems (HUB); SmartSchool Systems LLC; Solid Border (HUB); Solid IT Networks; Southern Computer Warehouse; Southern Science Supply (HUB); Southwest Networks, Inc. (HUB); Staples Business Advantage; Staymobile Ventures, LLC; Stolz Telecom (HUB); SuccessEd; Sumdog Inc.; Sunburst Digital, Inc.; Superior Fiber & Data (HUB); Synetra, Inc.; T&G Identification Systems (HUB); Tactura Network Solutions (HUB); TeacherPlanBook.com; TekVisions, Inc.; Telepro Communications (HUB); TestEquity, LLC; Texas Computer Education Association; Texas Educational Solutions (HUB); TexasAdmin, Inc.; TFE (HUB); The App-Garden; The Conover Company; Think Tank Software Development; Titan School Solutions, Inc.; Transfinder Corporation; Trinity3 Technology; Troxell Communications, Inc.; Turning Technologies; Tyler Technologies, Inc.; Uzibull; Vernier Software and Technology; Vertical School Partners, L.P.; Virtucom; Visual Techniques, Inc.; Vivacity Tech; VWR International LLC; Waypoint Business Solutions; Web Fire Communications, Inc.; Wistron GreenTech; Zogo Technologies (HUB); Zones, Inc. (HUB)

Vendor Name Changes

The following name changes have been implemented in BuyBoard over the past 6 months:  

Original Name New Name Contract(s) Date
Helena Chemical Co Helena Agri-Enterprises LLC 529-17 06/08/2018
NCH Corporation, Partsmaster Partsmaster, A Div of NCH Corp 527-17, 577-18 10/22/2018
Safeguard Universal Business Forms & Promotional Promo Universal LLC 508-16 07/27/2018

Vendor Deactivations

Over the past few months, the following vendors have been deactivated from their BuyBoard contract(s):

Vendor Name Contract Effective Additional Information
4 Rivers Equipment 515-16 12/01/2018  
ABC&S Company 519-16 12/01/2018  
Athletes World Inc 502-16 09/10/2018  
Athletes World Inc 508-16 09/10/2018  
Bluebonnet Motors 521-16 12/01/2018  
Brown Products 515-16 12/01/2018 still active on 529-17
C & M Air Cooled Engine Inc 529-17 09/28/2018 Vendor's request
Freedom Dodge Chrysler Jeep 521-16 12/01/2018  
Intek Strength 502-16 10/11/2018  
Jordan Ford 521-16 12/01/2018  
Khoury Automotive Del Rio 521-16 12/01/2018  
Line Mask 519-16 12/01/2018 still active on 530-17
One Source Equipment 515-16 12/01/2018  
RAM Country Chrysler-Dodge 521-16 12/01/2018  
Randall Reeds Prestige Ford 521-16 12/01/2018  
Republic Services of San Antonio 525-17 09/10/2018  
Research Chemicals Co 519-16 12/01/2018  
Rexel 527-17 09/10/2018  
Southwest Ford 521-16 12/01/2018  
Southwest Truck Sales 521-16 12/01/2018  
Superb Supplies & Services 519-16 12/01/2018  
Texas Coin & Commercial Laundry 518-16 12/01/2018  
Texas Food Service Equipment Co 519-16 12/01/2018  
Texas Truck A/C Inc 515-16 12/01/2018  
Tipps Service Company 518-16 12/01/2018  
Total Truck & Trailer 515-16 12/01/2018 still active on 516-16
Tyler Motor Company 521-16 12/01/2018  
V E South 519-16 12/01/2018  
We Rent It 515-16 12/01/2018 still active on 516-16

BuyBoard National Consultants

Name E-mail Phone number
David Ricketts david.ricketts@buyboard.com 913.424.5758
Travis Maese travis.maese@buyboard.com 575.621.3240
Tamara Sites tamara.sites@buyboard.com 573.330.7779

BuyBoard Texas Consultants

When you have questions about the BuyBoard, please feel free to contact the Service Consultant for your area.

North Texas

Name Areas Served Specific County Coverage* E-mail Phone
Adam Quinn, Regional Director     adam.quinn@tasb.org 512.505.1099
Kaitlin Antekeier 9, 10*, 11* * Collin (10), Cooke (11), Dallas (10), Denton (11), Grayson (11), Wise (11) kaitlin.antekeier@tasb.org 737.708.1120
Melanie Clendennen 12, 13*, 15, 16, 17*, 18, 20* * Bandera (20), Blanco (13), Burnet (13), Crosby (17), Gillespie (13), Kendall (13), Kerr (20), King (17), Lampasas (12), Llano (13), Motley (17), Real (20) melanie.clendennen@tasb.org 512.505.2492
Kyle Gullett 7, 8, 10*, 11* * Ellis (10), Erath (11), Kaufman (10), Hunt (10), Fannin (10), Hood (11), Johnson (11), Palo Pinto (11), Parker (11), Rockwall (10), Tarrant (11) kyle.gullett@tasb.org 737.708.1048
Adrian Porras 14, 15*, 18* * Andrews (18), Crane (18), Ector (18), Glasscock (18), Howard (18), Loving (18), Martin (18), Midland (18), Reagan (18), San Saba (15), Upton (18), Ward (18), Winkler (18) adrian.porras@tasb.org 512.505.2869

 

South Texas

Name Areas Served Specific County Coverage* E-mail Phone
Ken Farmer, Regional Director     ken.farmer@tasb.org 512.505.2806
Stephanie Ferreira 4*, 6 * Harris (4) stephanie.ferreira@tasb.org 512.505.2894
Xavier Gonzalez 2, 3   xavier.gonzalez@tasb.org 512.467.3687
Vance Hamilton 4*, 5, 6 * Harris (4) vance.hamilton@tasb.org 512.505.2470
Angel Magallanes 1, 2, 19, 20   angel.magallanes@tasb.org 512.505.2469
Cesar Lopez 1, 2, 19, 20   cesar.lopez@tasb.org 512.505.2874
Jackie Spencer 3*, 13, 18, 20 * De Witt (3) jacqueline.spencer@tasb.org 512.505.2834

To start shopping immediately, enter a search term, or click Search by Vendor, or click Browse Contracts on the left side of your screen.