BuyBoard News and Updates

The following vendors’ BuyBoard contracts have been suspended. So long as the vendors’ contract(s) remains suspended, BuyBoard cannot process purchase orders for these vendors.

Vendor	Contract Number	Contract	Date of Suspension
General Sports Surfaces LLC	641-21	Indoor & Outdoor Sports Surfaces, Repair, Renovation, Gym Floor Refinishing	02/09/2024
InLine Electric Solutions of Texas LLC	690-23	Energy Saving Lighting Products	04/08/2024

PO Processing Updates

Live Items: "Live" items are POs that should be sent to the vendor for processing and order fulfillment. 

For these items, BuyBoard will need the member's executed purchase order, and any vendor quote received for the item(s) to be purchased. Quotes are especially needed when ordering transportation items, heavy equipment, park/recreation equipment and lighting, or any purchase that exceeds the $50,000 threshold. POs and quotes in this category should be sent to info@buyboard.com for processing. If you have sent the PO directly to the vendor for processing, please do not report the item as a "live" purchase to BuyBoard.

Confirmation Items: "Confirmation" or "Record Only" items are unreported orders that have been sent to the vendor, and are being reported to BuyBoard after-the-fact to protect the member's audit trail. Frequently, but not always, these orders have already been fulfilled by the vendor and (possibly) paid by the member. 

Confirmation items may include previously unreported purchase orders, or previously unreported vendor invoices that the member entity has paid. Members may provide an Excel spreadsheet for bulk upload of confirmation items, or copies of actual POs and invoices to be uploaded in the BuyBoard system. When submitting information on an Excel spreadsheet, please include the vendor name (as it appears in BuyBoard, or a reference to the name in BuyBoard), your PO number, PO date, Invoice number, Invoice date, paid invoice amount. Members may send these items to info@buyboard.com for processing. Other Reporting Guidelines can be found at the end of this article.

Please see the information below regarding Blanket Purchase Orders.

Blanket Purchase Orders (BPOs), as of February 2019: 

BPOs are a necessary part of the purchasing process for our members, and we have developed two (2) options for members to use in reporting BPO items to BuyBoard. Instead of recording the original Blanket Purchase Order amount, we will record only the actual amounts used against the BPO.

Please review the options below to see what best suits your needs and reporting capabilities.

As you use a BPO for BuyBoard purchases, please choose one of the following methods:

• Option 1: Send BuyBoard a copy of the vendor invoice you receive for a purchase made against a BPO.
• Option 2: Send an Excel spreadsheet to BuyBoard on a monthly basis, showing the vendor, PO number, Invoice number, and dollar amount paid against your BPO. At the beginning of each month, you will report all BuyBoard purchases invoiced/paid the previous month. **NOTE** If interested, members can report all BuyBoard purchases in this manner.

As with all BuyBoard purchases, members must notify the vendor at the beginning of the purchasing process of their intent to use the BuyBoard contract for purchases.

Reporting Guidelines:

BuyBoard will accept reports of purchases dating back to 09/01/2022.

The BuyBoard team appreciates your continued support and assistance regarding this critical component of business. If you need further assistance in these matters, please call us at 800.695.2919 or email us at info@buyboard.com or accounting@buyboard.com. 

BuyBoard Staff members review each purchase order we receive, but we need your help in making sure purchase orders are processed correctly. In recent months we have noticed an increase in purchase orders that have been issued for items not awarded to the selected vendor. We can only enter purchase orders for the brands, products, and categories awarded to the selected vendor.

To ensure full contract compliance, it is crucial that members and vendors review the actual award information shown in BuyBoard prior to issuing purchase orders to BuyBoard vendors. It is equally critical that vendors review the actual award information shown in BuyBoard for their company prior to issuing quotes. 

Vendors receiving Request For Quote (RFQ) notifications for items not awarded to their company are asked to use the “No Response” button on the RFQ. This will alert the member that the vendor cannot supply the product(s) requested.

One area that makes the BuyBoard somewhat unique versus other national cooperatives is our initiative to include local and regional vendors in our proposal opportunities. We hope you will help in this effort by communicating to some of the vendors you are familiar with, or are currently using, about these upcoming opportunities to become a part of the BuyBoard cooperative.

If you have vendors that may be interested, please have them contact us at bids@buyboard.com, or call 800.695.2919, select Option 2. Items marked with (*) are new proposal opportunities.

Proposal Number	Proposal Name	Additional Information	Addenda
745-24	Ambulances	BuyBoard Current Proposal Invitations
746-24	Fire Service Apparatus Vehicles	BuyBoard Current Proposal Invitations	Addendum 1 posted
747-24	Custodial Supplies & Equipment	BuyBoard Current Proposal Invitations
748-24	Instructional Materials (Non-Adopted) for PK-12, Special Education, Career & Technology	BuyBoard Current Proposal Invitations
749-24	Instructional Technology Equipment & Related Services	BuyBoard Current Proposal Invitations
750-24	Classroom & Teaching Aids, Supplies, & Equipment	BuyBoard Current Proposal Invitations
751-24	Fire & Security Systems & Monitoring Services	BuyBoard Current Proposal Invitations

BuyBoard is pleased to announce we have a number of vendors who have agreed to report purchases for our members. The vendors on the list below will report completed orders on behalf of our members on either a monthly or quarterly basis.

To ensure proper reporting, BuyBoard members who wish to utilize these self-reporting vendors are advised to contact the vendor(s) to make sure your account is aligned with the vendor's BuyBoard contract(s). Once you have verified your account is aligned with the BuyBoard contract(s), POs should be sent directly to the vendor for processing. Vendor contact information, including primary contact person, phone, fax, and email information for each vendor can be found in the BuyBoard system.

ALL POs SENT DIRECTLY TO SELF-REPORTING VENDORS MUST INCLUDE THE BUYBOARD CONTRACT NUMBER.

Please download the Excel file for a listing of self-reporting vendors: SRV Listing

At their meetings on April 15, 2024, the Boards approved the contracts shown below.

Contract 734-24 - Pavement Assessment Service for Roads & Highways (* New *) - Effective June 1, 2024

This is a new offering for BuyBoard, and comes at the request of our members.

The contract includes categories for pavement assessment service for roadways and pavement assessment service for highways. As with all Cooperative contracts, the scope of services in this contract do not include services that are required to be procured under the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code), including but not limited to architecture and professional engineering services. 

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (3) are awarded:  Fugro USA Land Inc; NEXCO Highway Solutions of America Inc; Roadway Asset Services LLC

Contract 735-24 - Holiday Lighting & Decorations - Effective June 1, 2024

The contract includes holiday decorations and lamps, holiday lights, flags, banners, pole mounts, hardware, and other holiday related items. The contract also includes an hourly labor rate for installation and repair services of holiday lighting products and decorations. 

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (12) are awarded:  Arnett Marketing; Christmas by Zenith; DecorIQ LLC; Dekra-Lite Industries Inc; Display Sales; Downtown Decorations; Glass Geeks LLC; Irrigators Station; Sherrariums Co; Six Shooter SoftWash; SYDH Dallas Inc; The Decor Group Inc

Contract 736-24 - Carpet & Tile Flooring, Stage Floor Finishing, Concrete Polishing / Grinding / Staining - Effective June 1, 2024

The contract includes carpet, tile, related flooring products, as well as installation, removal and cleaning of carpet, tile, and related flooring products. The contract also provides a not-to-exceed hourly labor rate for installation and repair services of carpet, tile, and related flooring products.

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (30) have been awarded: Ace Flooring Solutions LLC; Allied Associates Commercial Floors Inc; AZTECA Designs Inc; Bauer Sport Floors Inc; Bill Jeter Inc; Business Flooring Specialists LP; C&C Wholesale Distributors; Carpet Tech LTD; Diaz Floors & Interiors Inc; Engineered Floors LLC; Everlast Epoxy Systems Inc; Forbo Flooring Inc; Gomez Floor Covering Inc; Inside Edge Commercial Interior Services; LVR Commercial Flooring Inc; Mannington Commercial, a business of Mannington Mills Inc; Milliken Services Inc; Mohawk Carpet Distribution LLC; NAH Sports Flooring LLC; OneSource Commercial Flooring LLC; Ponder Company Inc; RCS Flooring Services LLC; San Antonio Floor Finishers Inc; Shaw Integrated & Turf Solutions Inc; Spectra Holdings Inc; Tarkett USA Inc; Texan Floor Service Inc; Twin Flooring & Finishes; Vector Concepts Inc; WE Imhoff & Co Inc /dba/ Intertech Flooring

Contract 737-24 - Indoor & Outdoor Sports Surfaces, Repair, Renovation, Gym Floor Refinishing - Effective June 1, 2024

The contract includes the following categories: indoor and outdoor sports surface products, wood floor refinishing for gyms and stages; artificial and synthetic turf testing, recycling, and evaluation services. Site preparation and associated repair and renovation work are also included in the contract and are based on a coefficient to be applied to the RSMeans Cost Data Guide price book. Also included is not-to-exceed pricing for product installation based on a per-unit of measure.

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (51) have been awarded:  Advantage Courts Company; Allen Sports Floors LLC; AmeriPlay Sports & Recreation; Applied Landscape Technologies; Arbo's Floor Service LLC; Artificial Grass Pros LLC; ATG Sports Industries Inc; Athletic Field Specialists; Bauer Sport Floors Inc; BCGF / Bayou City Gym Floors; Beynon Sports Surfaces Inc; Champion Flooring LLC; Classic Sports / McKenna Contracting Inc; Comm-Fit Holdings LLC; Courtex Construction Inc; CT Fieldscapes LLC; Dobbs Tennis Courts Inc; FieldTurf USA Inc; Fisher Tracks Inc; Gomez Floor Covering Inc; Grand Landscapes & Athletics; Hellas Construction Inc; HydroPros LLC; Jelco; KMI Sports Construction LLC; KYA Services LLC; Mammoth Sports Construction; NAH Sports Flooring LLC; Newman Sports; OneSource Commercial Flooring Inc; Paragon SCI LP; PLAE Vertical Inc; Ponder Company Inc; Professional Track & Tennis Inc; Quality Hardwood Floors; RCB Ventures LLC /dba/ Tri-Tex Grass; RCS Flooring Services; Rubber Flooring Systems (RFS); Ryan Sanders Sports Services LLC; Southern Turf Co LLC; Southwest Courts & Floors Inc; Sports Field Solutions; Symmetry Sports Construction; TGS Sports LLC; Thomas Turfgrass; Three Colors Tennis; Vector Concepts Inc; Vibra-Whirl Sports Ltd; Victory Tracks; Wes Grable Company; Z Floor Co

Contract 738-24 - Moving Services & Supplies - Effective June 1, 2024

The contract provides for moving services for personnel and vehicles (vans, trucks, trailers), rental and purchase of storage crates, portable outdoor storage, dollies, bins. The contract also includes not-to-exceed hourly labor rates for installation/repair services as well as a mileage rate for moving services.

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (18) have been awarded:  A Rocket Moving & Storage; AHH Logistics LLC; All Points of Texas; Armstrong Relocation; Beltmann Relocation Group; Berger Transfer & Storage Inc; Corporate Relocators LLC; East End Transfer & Storage Inc; Educator's Depot Inc; Kickbox Leasing LLC; Library Design Systems Inc; Move Solutions LTD; MoveCorp (MJD Moving); Pioneer Contract Services Inc; Rentacrate Enterprises LLC; Roadrunner Moving & Storage, The Move Team, Woods Contract Group

Contract 739-24 - Audio Visual Equipment & Supplies - Effective June 1, 2024

The contract covers audio visual equipment and supplies; photography equipment and supplies; furniture; lamps; classroom / student response systems; repair parts. The contract also provides a not-to-exceed hourly labor rate for installation and repair services.

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (69) have been awarded:  Access Communications Group LLC; Ace Audio Communications; Adorama Inc; AE Touch Technologies Inc; Affordable Computer Products (ACP Direct); Altex Electronics; Audio Enhancement Inc; Audio Visual Aids; Audio Visual Technologies Group Inc; AV Acumen LLC /dba/ AVS; Aves Audio Visual Systems; Avidex Industries LLC; Avsant; Azbell Electronics Inc; B&H Foto-Video-Pro Audio; Best Buy for Business; Bibliotheca; Biway Technology Inc; Bluum USA Inc (Troxell); Brazos Media Technologies LLC; Camcor Inc; Coaches Videl LLC; CTI (Conference Technologies); Data Projections Inc; Delcom Group LP; Digital Resources Inc; Education 2000; Egan Visual ; Electra Link Inc; Extron Electronics; Ford Audio-Video Systems LLC; GKSEAL Consulting LLC; Guitar Center Stores Inc; Hermes Music; HPS Audio & Video; IES Communications LLC; Infinity Sound Ltd; J.R. Inc; Key Code Media; Lantek Audio Video Communications Inc; Lockstep Technology Group; LowCostEarbuds.com; Lynk Automation LLC; Master Audio Visuals Inc; N Tune Music & Sound Inc; Network Cabling Service Inc; NEWCOM Wireless Services; Nouveau Emerging Solutions; NZS Inc; Omega Broadcast & Cinema; Pathway Communications; Piraino Consulting Inc; QOMO LLC; Romeo Music LLC; Scott Electric; Sideline Power LLC; Smart Group Systems; Sound Techs; Sweetwater Sound Inc; TeachLogic LLC; Texas Film Gear; Texas Scenic Company; The Library Store; TM Television; Video Reality; Videotex Systems; Visual Techniques Inc; Wes-Tex Audio Electronics; White Horse Distribution LLC

Contract 740-24 - Rental Services of Construction Equipment, Vehicles, Other Equipment - Effective July 1, 2024

This contract covers rental of construction equipment, tools, other equipment, and vehicles.

Awards are based on a discount from catalog or product pricelist. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (23) have been awarded:  Anderson Machinery; Associated Supply Co/ASCO Equipment; Axis Portable Air LLC; Bee Equipment Sales Ltd; Brazos Trailer Manufacturing LLC; Clifford Power Systems Inc; Core Projects Group; Custom Truck One Source; Fulcrum Consulting Inc; H&E Equipment Services Inc; Holt Industrial Rentals LLC; Holt Texas Ltd; JMC Equipment Rentals; Kirby-Smith Machinery Inc; Nueces Power Equipment; PV Rentals LLC; RDO Equipment Co; ROMCO Equipment Co; SitePro Rentals Inc; Texas First Rentals LLC; Vermeer Texas-Louisiana Inc; Warren Cat; Zimmerer Kubota & Equipment Inc

Contract 741-24 - Facility Maintenance & Operations Services - Effective July 1, 2024

The contract includes annual facility maintenance and operations services based on per square foot pricing as well as additional vendor services by position (manager, supervisor, skilled/unskilled labor).

Awards are based on a not-to-exceed square footage pricing and not-to-exceed labor rates for various positions. This is a one-year award with two (2) one-year options for renewal, for a total contract term of three (3) years.

The following vendors (2) have been awarded:  ABM Building Services LLC; South Texas Building Partners (STBP Inc)

Documentation for contracts beginning either June 1, 2024, or July 1, 2024, will not be available prior to May 15, 2024.

The following name changes have been implemented in BuyBoard over the past few months:  

Original Name	New Name	Contract(s)	Date
Mo'Mix Solutions	Catalis Public Works	661-22	06/08/2023
QScend Technologies	Catalis Public Works	692-23	09/29/2023

The following vendors have been permanently removed from the stated BuyBoard contract(s):

Vendor	Contract Number	Contract	Date
American Tire Distributors	636-21	Tires, Tubes, Supplies, Equipment	09/07/2023
H & V Equipment Services Inc	680-22	Farm, Livestock, Ranch Equipment, & Products	12/08/2023
H & V Equipment Services Inc	685-22	Construction, Road / Bridge, Other Related Equipment	12/08/2023
H & V Equipment Services Inc	687-22	Trailers, Optional Equipment, Parts, Maintenance Repair Service	12/08/2023
Tennis Express LP	665-22	Athletic, Physical Education, Gymnasium Supplies & Equipment, Heavy-Duty Exercise Equipment, Related Accessories	10/10/2023
Texas Sports Builders Inc	641-21	Indoor & Outdoor Sports Surfaces, Repair & Renovation, Gym Floor Refinishing	09/07/2023
Xenith LLC	665-22	Athletic, Physical Education, Gymnasium Supplies & Equipment, Heavy-Duty Exercise Equipment, Related Accessories	09/07/2023

Name	E-mail	Phone number	States / Areas
David Ricketts, National Director	david.ricketts@buyboard.com	913.424.5758	Midwest & Northeast
Jennifer Lansden	jennifer.lansden@buyboard.com	512.483.7105	Southeast
Douglas Williams	douglas.williams@buyboard.com	425.260.4423	West & Southwest

North Texas

Name	Areas Served	Specific Coverage	E-mail	Phone number
Adam Quinn, Regional Director			adam.quinn@tasb.org	512.505.1099
Don Elsom	9, 10, 11, 14	Fannin, Grayson	don.elsom@tasb.org	737.708.1108
Scot Parnell	7, 8, 10	Johnson	scot.parnell@tasb.org	817.304.3667
Tim Williams	16, 17		tim.williams@tasb.org	806.535.1727

Central / South Texas (includes Houston)

Name	Areas Served	Specific Coverage	E-mail	Phone number
Travis Maese, Regional Director			travis.maese@tasb.org	512.909.2555
Melanie Sementilli	12, 13, 15	Blanco, Caldwell, Comal, Gillespie, Guadalupe, Hayes, Kendall, Llano	melanie.sementilli@tasb.org	512.505.2492
Rich Vela	4, 5, 6	Chambers, Harris, Liberty (4); Houston, Polk, San Jacinto, Trinity, Walker (6)	rich.vela@tasb.org	281.723.1783
Vance Hamilton	4, 6	Brazoria, Fort Bend, Galveston, Harris, Waller (4); Austin, Brazos, Burleson, Grimes, Leon, Madison, Milam, Montgomery, Robertson, Washington (6)	vance.hamilton@tasb.org	979.250.8049
Vickie Sutton	3, 13		vickie.sutton@tasb.org	512.694.8151

South / West Texas

Name	Areas Served	Specific Coverage	E-mail	Phone number
Lou Mireles, Regional Director	18, 20		lupe.mireles@tasb.org	210.218.3867
Xavier Gonzalez	2		xavier.gonzalez@tasb.org	512.467.3687
Adrian Porras	19		adrian.porras@tasb.org	512.505.2869
Vacant	1		lupe.mireles@tasb.org	210.218.3867

Specialty Contacts

Name	Specific Coverage	E-mail	Phone number
Marisa Vickery	BuyBoard Vendor Relations Manager	marisa.vickery@tasb.org	737.708.1185
Micah Johnson-Walker	BuyBoard Vendor Relations Consultant	micah.johnson-walker@tasb.org	512.505.2448
Ryan Burwell	Job Order Contracting Consultant	ryan.burwell@tasb.org	512.774.9844